Students receiving financial aid from Williams College can take advantage of studying away overseas as well as within the United States. Financial aid eligibility can be applied to your study away program, provided your plans receive approval by the Committee on Academic Standing (CAS), via the Dean’s Office. Click here, if you would like to download the study abroad policy and procedure information sheet.
Applying for Aid
Supplemental forms that are required of students who study away
Prepare your Study Away Budget Proposal with accurate cost projections (do not submit a tentative budget) and make sure that you account for all of your expenses (students often underestimate their budgets). Expenses include costs for which your program directly bills you (i.e., tuition, fees, on-campus housing, etc.) and costs for which you are not directly billed by your program (i.e., off-campus housing and food, commuter travel, required field trips, expenses associated with breaks and vacations, etc.).
Thoroughly research your expenses by using various resources. Most program websites offer accurate cost projections or you may try contacting a representative from your study away program for help. Former participants in your program can be a good source of information regarding “real” costs. The Dean’s Office has a record of student impressions from different programs available for your review.
If you have to make changes to your original budget, please send a letter with documentation of the additional costs to the Office of Financial Aid before leaving for your study away program or as early in the study away term as possible so that we may adjust your award accordingly.
|DEADLINES||Full-Year or Fall Semester||Spring Semester|
|Study Away Budget Proposal Form||before you leave campus in May||December 1|
|Supporting documentation||before you leave campus in May||December 1|
|Program acceptance notice||before you leave campus in May||December 1|
Renewing outside scholarships while studying away
Determination of aid eligibility
Cost of attendance (Financial Aid Budget)
Financial Aid Award
A Study Away Fee of $1,500 is charged to all students who study away for a semester or a full year. Financial aid students receive a Study Away Fee Grant of $1,500 in their financial aid packages to cover this charge.
The remainder of your financial need will be met with federal, state, and Williams grants.
If your study away program offers financial assistance, we strongly urge you to apply. In the event that you receive some scholarship assistance from your program, it will be used to reduce the student loan portion of your award.
Award notification date
How will the costs for my study away program be paid?
Other study away programs: If you enroll in any other program, you will not receive a bill from Williams College. Your program will bill you directly and you are required to send a copy of your study away program bill to the Bursar in order to assure timely payment. You should keep the original bill, as you and your parents may also be required to pay a portion of the billed expenses. As soon as you receive a bill for your study away program, forward a copy of it to:
Bursar’s Office, Williams College
PO Box 406
Williamstown, MA 01267
or via email to: the Bursar’s Office at Bursar@williams.edu
- Upon receipt of a copy of the bill from your study away program, the Bursar will send a check directly to your program.
- Payments are sent in mid-August for the fall portion of your Williams Grant.
- Federal and state grants will be forwarded once they can be applied to your student account according to federal and state regulation.
- If you are away for the entire academic year or for second semester, a check for your spring financial aid will be sent directly to your study away program in mid-December.
- Any outside scholarship(s), student loan and parent loan proceeds must be received by the Bursar before payment can be forwarded to your study away program. When these funds are received by Williams, the Bursar will send payment to the study away program.
- Any balance due to your study away program after all of your financial aid credit has been transferred is your responsibility.
If you have a past-due balance on your Williams account, then your financial aid will satisfy this debt first and the remainder will be sent as payment to your study away program.
In some cases, the total financial aid credits will exceed the billed charges of the program resulting in a credit balance on the student’s Williams account. You may request a refund of your credit balance either by submitting a Student Account Refund Request Form or by emailing the Bursar’s Office at Bursar@williams.edu.
We encourage you to sign up to have any credit balance on your Williams account directly deposited into your bank account. Complete instructions are available on the Office of the Controller’s website. Please note that direct deposit set up by the Controller is different than direct deposit of your biweekly paycheck, which is set up by Payroll.
If you have questions regarding past-due balances, credit balances, or direct deposit, please contact the Bursar at email@example.com or (413) 597-4396.
Some other miscellaneous details to think about
Currency and Banking while Overseas
Plan ahead regarding where and when you will exchange your U.S. dollars for foreign currency. Many exchange houses charge a commission and it is possible to lose money in the transaction.
Keep track of the exchange rate before you depart and when you arrive. If the U.S. dollar value drops significantly, please notify the Office of Financial Aid at once.
- Become familiar with your policy so you know which medical services are covered and which are excluded.
- Check to see if your policy has any territorial limits that will prevent it from covering services beyond the continental U.S. (The Williams College student health insurance plan has no territorial limits, so it will cover medical services received outside of the U.S.)
- Be sure you have a current I.D. card from your insurance company.
- Get some claim forms, if applicable, and understand the procedures you need to follow to submit bills for reimbursement to your insurance company. Most plans, including the College’s, will require that you translate the bills and receipts into English and U.S. dollars before submitting them for reimbursement. If your coverage is through an HMO, you may need to follow specific procedures for getting approval in advance of receiving care. Contact your insurer for more information.
Check to see if you will be covered under your parents’ health insurance policy while you are out of the country. If you will be covered, determine how claims should be handled if you require hospitalization, a doctor’s care or medication. If you will not be covered under your parents’ policy, you can subscribe to the health insurance offered by Williams College. The College will not automatically enroll students on leave for this coverage, you have to complete the online enrollment process on the Gallagher Koster website, available after May 1. If you already signed up for the Williams College student health insurance plan at the beginning of the school year, coverage will continue while you are studying away.
In either case, thoroughly investigate your coverage as well as the insurance offered by your specific study away program. There may be additional benefits offered by the study away program’s insurance that are not normally included in your parents’ policy or the Williams health insurance plan. Be sure to check them out completely and ask questions if you do not understand your options. A program may request that you purchase ‘evacuation’ insurance in case an emergency departure is required (for health reasons or political unrest). If you have questions, please call the Williams College Health Center (413) 597-2206.
Passport and Identification
Make two copies of all important identification papers (passport, driver’s license, Williams College ID card, Youth Hostel card, etc.). Carry the originals on your person. Leave one set of copies at home with your parents and place the other set in your room or luggage. If the originals are lost or stolen at least you will have copies available until new identification can be obtained.