Winter Study

Financial aid students are eligible to receive Winter Study grant aid for their primary Winter Study course.

This grant will cover between 10 – 100% of your primary course costs. The percentage is directly proportional to your level of financial need for the academic year, rounded up to the nearest 10%, but there are limits depending on the course you choose. The winter study grant is expected to help cover course costs such as books, materials, and course charges. Students are responsible for paying any difference between your winter study grant and any winter study course charges that are applied to your student account. The book grant does not apply for any winter study course. 

Please read the section below that pertains to the type of course you’re most considering for winter study so you understand whether or not you have to apply, and whether or not there is a maximum limit to the aid you can receive. Students will receive an email from financial aid in September to notify them of their percentage, and another email in November with the actual monetary amount of their winter study grant.

Travel Courses

Financial Aid students receive a winter study grant of between 10% to 100% of the total cost for official 2017 travel courses.

You don't need to apply for this aid, and the only limit is the total course cost. Course instructors determine project costs and report them to the Winter Study financial aid coordinator, who then calculates a grant for each eligible student.  Charges and grants are posted to student accounts in early December.  Students are responsible to pay the difference between the two.

99 Projects and Thesis Projects

The maximum winter study grant for 99 Projects and Thesis Projects is $500. Your project costs must be approved through our application process.

You must complete the Registrar Office’s Winter Study Financial Aid Form so we can determine approved project costs.

You will receive your winter study grant by check or direct deposit before you leave campus in December if you submit your cost evaluation form by November 15th. If you submit after November 15th, your reimbursement will arrive as soon as we can process it, up until the final deadline of February 17th. If you receive your grant

If your Winter Study 99 is a research project that relates directly to the focus of your academic interests/goals, you can apply for a Collin and Lili Roche 1993 Student Research Fellowship. You are encouraged to read the guidelines before applying. If you apply, since there is no guarantee you will receive one of these fellowships, you must have a back-up plan to fund your proposal. Besides the Roche Fellowships, there are no college funds to support 99 projects other than those provided to financial aid students. Students who solicit departments for excess funding are at risk of losing eligibility to pursue a 99.

If you receive a winter study grant for a 99 project but then change your primary winter study course, you must repay the winter study grant.

Regular Courses

The maximum winter study grant for a regular on-campus course is $300. Your grant is posted directly to your student account in early January, but course charges may not appear until later in January. You are responsible to pay for any difference between the grant and course charge. You do not need to apply for this aid, with the exception of courses where the cost is determined individually by the student (see next paragraph):

Regular projects that do not have a standard cost (most often internships or fieldwork)

These courses usually include BIOL 21, POEC 23, PSCI 21, PSYC 19, SPEC 19, and SPEC 21. The maximum winter study grant for these courses is $500. Your course costs must be approved through our application process. You must complete the Registrar Office’s Winter Study Financial Aid Form so we can determine approved course costs. You will receive your winter study grant by check or direct deposit before you leave campus in December if you submit the form by November 15th. If you submit after November 15th, your grant will arrive as soon as we can process it, up until the final deadline of February 17th.

If you receive a winter study grant for one of these courses, but then change your primary winter study course, you must repay the winter study grant.

Gaudino Projects

The Gaudino Fellowship is a unique opportunity that students must apply for separately. There is additional financial aid funding for students approved for Gaudino Projects. For more information, please contact the winter study coordinator directly.

Dining Hall Board Rebate

If you will be off-campus for your primary winter study for at least 10 consecutive calendar days, you may be entitled to a refund of a portion of your meal plan. To determine eligibility, you must complete the Dining Hall Board Rebate Form (available online soon) before the deadline, which is to be determined. Please contact Dining Services with questions (dining@williams.edu, x2121).