Winter Study

Financial aid students are eligible to receive aid for their primary Winter Study projects.  In most cases, Winter Study grants help defray the cost of books, supplies, and/or transportation. The amount of aid varies depending on the type of project.

Travel Projects

Financial aid funds 50% to 90% of a student’s travel project.

The percentage is directly proportional to a student’s financial need for the academic year and is calculated by dividing your “Financial Need” by “Total Budget” (these amounts are reported on your financial aid award).  If the calculated percentage is less than 50%, Williams rounds up and pays 50% of your project.  If the calculated percentage is greater than 90%, Williams rounds down and pays 90% of your project.

You don’t need to apply for this aid. Course instructors determine project costs and report them to the Winter Study financial aid coordinator, who then automatically calculates a grant for each eligible student.  Charges and grants are posted to student accounts in early December.  The difference between the two, plus any expense not included in the charge, equals the student’s contribution toward the trip.

This policy only applies to the travel projects listed on the Office of the Registrar’s website.

  • Example:Shuba wants to participate in ARTS 25 “Drawing and Painting in Egypt,” which costs $3,000. She is a financial aid student who cannot afford this project on her own; so, she logs into PeopleSoft to view her financial aid award. Her award notice shows that her budget is $55,000. Her family resources equal $1,000. She quickly calculates her financial need to be $54,000:
  • Total Budget – Total Resources = Financial Need or $55,000 – $1,000 = $54,000
  • Shuba does another quick calculation and determines that Williams will pay 90% of her project if she’s accepted, which means she will be awarded a Winter Study grant of $2,700:
  • Financial Need ÷ Total Budget = Financial aid ratio or $54,000 ÷ $55,000 = 98%
  • Project cost × 90% (capped) = Winter Study grant or $3,000 × 90% = $2,700

99 Projects

Financial aid funds 75% of a student’s 99 project, up to a maximum of $500.

Any student who applies for a 99 Project must also complete a Winter Study Financial Aid Form, available for online submission on the Office of the Registrar’s website. This form should be submitted at the same time you submit your 99 Project proposal. The Winter Study financial aid coordinator will review forms, determine authorized expenses, and calculate grants.  Please note that aid cannot be provided for room, board, or travel to-and-from your home because Williams has already provided aid for these expenses in your annual financial aid award.  Grants are disbursed by check or direct deposit before you leave campus in December if you submit your form by November 15.  The form should be submitted no later than Friday, February 6, 2015.

Thesis Projects

Financial aid funds 75% of a student’s thesis project, up to a maximum of $500.

Thesis students must complete this Winter Study Financial Aid Form, which requires your faculty adviser’s signature.  The Winter Study financial aid coordinator will review forms, determine authorized expenses, and calculate grants.  Please note that aid cannot be provided for room, board, or travel to-and-from your home because Williams has already provided aid for these expenses in your annual financial aid award.

Grants are disbursed by check or direct deposit.  You may expect to receive your grant before you leave campus in December if you submit your form by November 15.  The form should be submitted no later than Friday, February 6, 2015.

Regular Projects

Financial aid funds 75% of a student’s regular project, up to a maximum of $300.

You don’t need to apply for this aid.  Course instructors determine project costs and report them to the Winter Study financial aid coordinator, who then automatically calculates a grant for each eligible student.  Grants are credited to student accounts in early January.  You may request the Bursar to refund your grant to you.

Regular Projects that do not have a standard cost

Some regular projects have a total cost that is individually determined by the student. These courses include but are not limited to BIOL 21, PSCI 21, PSYC 19, and SPEC 21.

Students enrolled in these projects must complete the Winter Study Financial Aid Form, which requires your course instructor’s signature.  The Winter Study financial aid coordinator will review forms, determine authorized expenses, and calculate grants.  Please note that aid cannot be provided for room, board, or travel to-and-from your home because Williams has already provided aid for these expenses in your annual financial aid award.

Financial aid for these regular projects is disbursed by check or direct deposit.  You may expect to receive your grant before you leave campus in December if you submit your form by November 15.  The form should be submitted no later than Friday, February 6, 2015.

Gaudino Projects

The Gaudino Fund sponsors two 2015 Winter Study projects:

99 Project:  HIST 23 Gaudino Winter Study Fellows Program

Travel Project: SPEC 26 Opportunities and Challenges: Living and Working with Immigrants and Refugees in Portland,ME (Same as BIOL 26)

Financial aid students who enroll in the Gaudino 99 Project receive Gaudino funding that funds 50% to 90% of their project, up to a maximum of $2,500.  The percentage is directly proportional to your financial need for the academic year and is calculated by dividing your “Financial Need” by “Total Budget” (these amounts are reported on your financial aid award).  As with standard travel projects, if the calculated percentage is less than 50%, Gaudino rounds up and pays 50% of your project.  If the calculated percentage is greater than 90%, Gaudino rounds down and pays 90% of your project.

Any student who applies for a Gaudino 99 Project must also complete a Winter Study Financial Aid Form, available for online submission on the Office of the Registrar’s website. This form should be submitted at the same time you submit your project proposal. The Winter Study financial aid coordinator determines percentages for the Gaudino Fund.  Grants are disbursed directly to students from Special Academic Programs before you leave campus in December.

Additional Funding

No other funding is available to students for Winter Study projects other than the aid provided through the Office of Financial Aid; however, a board rebate is available from Dining Services for students enrolled in a Winter Study project that takes them away from campus in January.
This rebate refunds a portion of your January meal expense that is normally billed in the fall and spring term bills.  You must complete a Board Rebate Form, available directly from Dining Services in early November and typically due mid December.