Domestic students receiving financial aid are given a travel allowance for two round trips per academic year. If your Williams and federal grants are greater than the total direct costs, the difference will be available to be used towards your travel expenses; otherwise your travel should be financed through your parent contribution.
If you’d like to, instead, book your travel to and from campus through the College’s travel software, Egencia (search your inbox for an email with instructions to activate your account) your travel will be charged to your student account. While some students will have sufficient financial aid to cover the cost of your travel with a grant, please note that this is still an expense on your student account and you will see that reflected on your next billing statement.
Please note, when you first request the ticket, it must be approved. Once it’s approved, you’ll get a follow up notification and email with the subject line ACTION REQUIRED. It’s critical that you follow those steps to actually secure your travel plans. We monitor this very carefully since time is of the essence.
If you are seeking transportation options from the airport to campus, please be sure your flight matches up with the shuttle options available.
International Students and Domestic students living abroad:
International students and domestic students living abroad receiving financial aid are given one round trip (or two one ways) per academic year plus a vacation allowance of $225 per semester for winter and spring breaks. Students must contact Bob Baker to book airfare and ground transportation. Students can request a refund from Student Financial Services to withdraw the vacation allowance funds each semester around mid-terms.
**Note** We no longer reimburse students for tickets purchased independently.